We do not collect any personal information through this website unless you provide it through one of the two available forms. These form both generate messages that are sent to Argyll and Bute Health and Social Care Partnership (HSCP) Public Health team. Argyll and Bute (HSCP) Public Health team set up the Health and Wellbeing Partnership and the Health and Wellbeing Networks (HWN). By submitting either of these forms, you are providing consent for us to use the information you provide as described below.
Depending on what you have been in contact about, you will receive a reply from either a member of the Argyll and Bute HSCP Public Health or your details will be shared with your local HWN coordinator and they will reply to you.
The contact details you have provided will be used to respond to your question. Once your query has been answered, your email address will be deleted.
Why do we ask for your contact details?
We value your interest and involvement with your local HWN. The HWNs were set up by Argyll and Bute Health and Social Care (HSCP) Public Health team. The HWNs operate to bring together people with an interest in health and wellbeing in their local area and allow sharing of information. The HWNs inform their members via emails from the HWN coordinators. We hope that the information, events and networking are useful to you in your profession and community role. The lawful basis for processing your information is that of ‘Public Task’.
What will we do with this information?
HWN members may be emailed by the local HWN coordinator about matters related to health and wellbeing including:
- Network bulletins relating to health and wellbeing
- Upcoming events including training events and workshops
- Local HWN meetings
- Health and Wellbeing Partnership meetings
- Surveys on behalf of the HWN or Argyll and Bute HSCP Public Health team
- Information from Argyll and Bute Public Health team
Your details will be shared with Argyll and Bute HSCP Public Health team. You may also receive emails from Argyll and Bute HSCP Public Health team on any of the above relating to health and wellbeing.
How will we keep your information
Details held will be:
- Members name
- Organisation worked for (if applicable)
- Position or job title (if applicable)
- Contact email address
- Contact phone number
Your details will be stored by your local HWN coordinator and by Argyll and Bute HSCP Public Health team.
If a HWN coordinator resigns from their role, they will delete their copy of the distribution list. Your contact details will not be shared with any other parties. Argyll and Bute HSCP Public Health Team hold data on a secure NHS Server.
You have the right to leave HWN and this can be done by emailing your network coordinator. Your details will then be deleted. Your contact details will also be removed if your email address rejects a message that has been sent.
You have the right to request to see what personal information we hold and to have information updated and rectified if it changes. Please email your network coordinator to do this. You may also email Argyll and Bute HSCP Public Health team High-UHB.ABHealthImprovement@nhs.net
About the Health and Wellbeing Fund
The Health and Wellbeing Partnership is responsible for administrating the Health and Wellbeing Fund (HWF) on behalf of Argyll and Bute Health and Social Care Partnership (HSCP). The Health and Wellbeing Partnership is organised by Argyll and Bute HSCP Public Health team and is linked to the Community Planning Partnership (CPP). It includes the coordinators of eight local Health and Wellbeing Networks (HWN), members of the Public Health team and representatives from members of the CPP. Applications to the HWF are sent to your local HWN coordinator. HWN membership is open to anyone with an interest in health and wellbeing at a local level.
We need to process your information under the lawful bases of ‘contract’ and to fulfil our ‘public task’.
Your application form will be shared with the Argyll and Bute Health and Social Care Partnership (HSCP) Public Health team for the purposes of recording and auditing the process of awarding grants. It will be stored on a secure NHS drive which only members of the Argyll and Bute HSCP Public Health team have access to.
Your application form will be shared with a scoring panel to enable them to score your application. The scoring panel will include the HWN coordinator, a member of Argyll and Bute HSCP Public Health team, other members of the local HWN and it may also include members of the public. The HWN coordinator may also share your application with other members of the HWN, outside of the scoring panel, to obtain their feedback about your application. The HWN coordinator will inform reviewers that applications sent to them cannot be sent to or shared with others.
In the event of the local scoring panel needing further guidance or support, or in the event of an appeal regarding a rejected application or applications, your application may be shared with the Health and Wellbeing Partnership.
Please note that anyone reviewing your application will be sent/shown the whole application which will include your name, organisation and contact details.
Contact details in applications
Your contact details from your application may be used to get in touch with you:
- if the coordinator/scoring panel need further information in your application
- for feedback on, and evaluation of, the effectiveness of the Health and Wellbeing Fund
- in reference to your invoice, if you are successful
- about your monitoring report, if you are successful
- for other reasons related to the health and wellbeing fund
Unsuccessful applications only
Unsuccessful applications will be kept by the HWN coordinator and you may be contacted by them or the Argyll and Bute HSCP Public Health team in the future regarding your application. We do this to help support potential projects. Your application will not be kept for longer than one year after the end of the financial year that the application was made in.
Successful applications only
The details from your application including your name, organisation and contact details, will be added to a Health and Wellbeing Fund database. The Health and Wellbeing Fund database is stored on an NHS server and is maintained by Argyll and Bute HSCP Public Health team.
The local HWN coordinator will also keep a copy of all successful applications. Applications will not be kept by the HWN coordinator for longer than two years after the end of the financial year that the application was made in.
Details of successful projects will also be shared with the Health and Wellbeing Partnership members in the papers they receive for the quarterly meetings.
Use of the Health and Wellbeing Fund database
The details from your application that are stored on the database will be used for a number of things:
- To email you your notice of success
- To send you your monitoring report form, when it is due
- To record whether monitoring information has been completed
- To monitor the distribution of the HWF
- To evaluate HWF
Grant application invoices
Grant application invoices will be seen by Argyll and Bute HSCP Public Health team and NHS Highland finance department. The finance department may get in touch with the contact details on your invoice if they have any queries regarding your invoice.
You are asked to provide case studies to support the evaluation of your project. These will be published on the Health Argyll and Bute Website – http://healthyargyllandbute.co.uk/case-study/
It is your responsibility to ensure that the information you provide does not contain personal information and that there is no copyright for the information provided.
Duration of application and supporting documents storage
Your application and relevant supporting documents to your grant, i.e. invoice, monitoring report, and the details added to the database will be stored by the NHS in line with the Scottish Government guidance on Records Management for the NHS. This is to ensure monitoring of all funds granted can be evidenced and reported on.
You have the right to request to see what personal information we hold and for the information held to be corrected if appropriate. Please do inform us of any changes to the contact details that you have provided us.
Our contact details:
NHS Highland data protection notice is available here: http://www.nhshighland.scot.nhs.uk/Pages/YourRights.aspx
If you have any concerns regarding data protection you can raise these with the information commissioner: https://ico.org.uk/